Everything you need for email archiving
A comprehensive, cloud-native email archiving solution built for security, compliance, and ease of use. From automatic capture to export for auditors, EasyMailArchive covers the entire lifecycle of your business email.
Automatic email archiving
Every inbound and outbound email is captured and archived automatically through seamless SMTP integration. There is no manual effort, no forgotten messages, and no gaps in your archive.
- Journal-based SMTP integration captures every message in real time
- Intelligent deduplication eliminates redundant copies and saves storage
- Zero configuration required on end-user mail clients
- Works with Microsoft 365, Google Workspace, and any SMTP or IMAP mail server
Full-text search
Find any email in seconds. Full-text search in the message body, plus sender, recipient, subject, date and text attachments.
- Full-text indexing of message bodies, subjects, senders, recipients and plain-text attachments
- Saved searches and search history
- Advanced filters by date range, sender, recipient, subject, and attachment type
- Phrase matching and field operators for precise queries
Compliance and retention
Meet your retention obligations with configurable retention policies. EasyMailArchive helps you stay compliant with GoBD requirements.
- Configurable retention rules with legal hold
- Automated retention enforcement that removes expired messages daily and respects legal holds
- Emails stored unchanged, with a SHA-256 checksum per message
- Built to support GDPR and GoBD requirements (Section 257 HGB, Section 147 AO)
More capabilities
Every feature you need for enterprise-grade email archiving.
Audit logging
Maintain a complete audit trail of every action performed in the archive. Know exactly who searched, viewed, or exported emails and when.
- Every search, view, export, and administrative action is logged
- Role-based access control for users and administrators
- Retention purges are audit logged per tenant
- Separate platform audit log for administrators
PDF export
Export archived emails as formatted PDF documents with the SHA-256 checksum of each email.
- One-click export of individual emails or bulk selections as PDF
- Each PDF carries the SHA-256 checksum of the original email
- Exported PDFs include full headers, body, and attachments
- Original emails also export as EML, single or in bulk
Cloud-native architecture
Built on modern cloud infrastructure. EasyMailArchive runs on Kubernetes with S3-compatible object storage.
- Deployed on Kubernetes
- S3-compatible object storage for durable, cost-effective archiving
- Data stored in German data centers
- Encrypted at rest and in transit with TLS and AES-256
SSO / OIDC integration
Connect your existing identity provider for seamless single sign-on. Your team authenticates with the credentials they already use every day.
- Native support for OpenID Connect (OIDC) and OAuth 2.0
- Magic code login and two-factor authentication (TOTP)
- Compatible with any OIDC-compliant identity provider
- User and group management in the admin area
Multi-tenant isolation
Each organization operates in an isolated environment with its own database, storage path and encryption keys, so data is never shared between tenants.
- Dedicated database per tenant
- Isolated S3 storage buckets with separate encryption keys
- Own subdomain or custom domain per tenant
- No cross-tenant data visibility
Ready to get started?
Start archiving your business email today. Set up takes minutes. Try EasyMailArchive free for 30 days with no commitment.