GoBD-ready email archiving, hosted in Germany.
Every business email is archived automatically and kept unchanged. Runs in the cloud, from $5 per license per month.
30-day free trial. No credit card required.
Works with your mail server
- Microsoft 365
- Google Workspace
- Exchange
- Mailcow
- Postfix
- IMAP
Everything you need for email archiving
Archive, find, keep and prove. From one place, for every mailbox.
Retention by rule
Keep each email exactly as long as the law says. Expired mail is purged daily.
| Rule | Matches | Keep | Status |
|---|---|---|---|
| Invoices | subject:rechnung | 10 years | Active |
| Business letters | to:*@mueller-metallbau.de | 6 years | Active |
| Case 2026-14 | from:lieferant-nord.de | Until released | Legal hold |
Search inside attachments
Subject, sender, recipients, body and the text inside PDFs and office files.
Audit log
Every search, view and export is recorded. Export as CSV for your auditor.
Provable exports
Export to PDF with a SHA-256 checksum per email, or as original EML.
Import old mail
Bring existing mailboxes over IMAP. Duplicates are stored once.
Up and running in minutes
Your mail server sends a copy of every message to your archive. Nothing changes for your team.
- 1Connect your mail serverAdd a BCC journal rule, or connect Microsoft 365, Google Workspace or Mailcow.
- 2Import what you already haveOld mailboxes come in over IMAP.
- 3Search from day oneEvery email is stored unchanged and found in seconds.
Locked with your own key, stored in Germany
There is no official GoBD certificate for software. EasyMailArchive covers the technical side: complete, unchanged, searchable and retained for the legal period.
Your archive, meaning mail, attachments, search index and encryption keys, is stored and processed only on our own servers in Germany. No US cloud provider stores your mail.
- AES-256, one key per customer
- TLS on every connection
- Separate database per customer
- WITT AG data center, Germany
- Single emails cannot be deleted
- DPA (AVV) under Art. 28 GDPR
Simple, transparent pricing
Per license, excl. VAT.
Starter
For small teams getting started with email archiving.
- Up to 50 licenses
- 10 GB pooled storage per license
- Custom retention rules
- Full-text and attachment search
- IMAP/SMTP import
- Audit log with export
- Email support
Business
Most popularFor growing companies that need compliance and integrations.
- Up to 500 licenses
- 25 GB pooled storage per license
- Everything in Starter
- Legal hold
- Custom logo & branding
- Priority support
Enterprise
For large organizations with custom requirements.
- Custom license count
- 50+ GB pooled storage per license
- Everything in Business
- SLA and account manager
- Custom integrations
- On-premise deployment
Built and run by Martin Becker in Eldingen, Lower Saxony. You write to me, you get an answer from me.
Becker-Software, 29351 Eldingen · hello@easymailarchive.com
Frequently asked questions
Is there a free trial?
Yes, all plans include a 30-day free trial with full access to all features of the selected tier. No credit card is required to start your trial. At the end of the trial period, you can choose to subscribe or your account will be paused until you select a plan.
How does licensing work?
One license covers one user. Groups and shared mailboxes (e.g. info@, invoices@) are archived for free and do not count toward your license total. If your storage usage exceeds your pooled quota, additional licenses are added automatically. For example, on the Business plan with 1 user but 50 GB of storage, you would be billed for 2 licenses (50 GB / 25 GB per license = 2). Your license count is always the greater of users or storage-based licenses.
Where is my data stored?
In the WITT AG data center in Germany. Data is stored encrypted with AES-256 and transferred over TLS. Each customer has its own database.
What happens when I exceed my storage limit?
New emails continue to be archived. For more storage, add licenses or move to a larger plan.
Can I change plans later?
Yes, you can upgrade or downgrade your plan at any time. When upgrading, the new pricing takes effect immediately and you will receive a prorated credit for the remainder of your current billing period. When downgrading, the change takes effect at the start of your next billing cycle.
How is billing calculated?
Billing is based on the number of licenses in your organization at the time of invoice. Licenses can be added or removed at any time. When you add licenses mid-cycle, you are billed a prorated amount for the remaining days in your billing period. Annual plans are invoiced once per year with a 20% discount compared to monthly billing.
Start your 30‑day free trial
Full features. No credit card. Archiving from the first email.